Concern Worldwide – sholajobs

Senior System Assistant

Job Description

Employment Type: Definite period

Job Purpose:

The purpose of the position is to manage concernworldwide’s emergency health and nutrition response project supported by USAID as consortium with HR/Admin/ Finance, transport and logistics activities in line with professional principles and concern world Ethiopia’s rules and regulations and coordinate and manage concern’s fleet to ensure efficient and effective operation in the offices. S/he will also provide effective and efficient HR and admin services at the woreda level 

Main duties & Responsibilities:

Financial responsibility

• Coordinate with other team memebers to complete financial requirements for action plans and prepare reports for relevant parts such as the government , Concern and donors as necessary
• Undertake  other standard financial requirements such as weekly cash count surprise cash count, checking payroll, undertaking random check on purchase prices and preparing cash flow request
• Prepare monthly financial report
• Ensure adequate fund/cash held in program for planned activities
• Ensure the following programs are adhered
• Monthly cash books and bank books
• Cash request from the field
• cash transfer to the field and others
• Responsible to fill the gaps when the cashier is on annual leave
• Adher to the necessary accounting, documentation, reporting and procedure required for the purchases of items based on the purcahses/ procurement procedure
• Responsible to check daily financial payment in line with organizational policies and procedures by giving due attention to the Authorization level and budget code
• Ensure close communication with HR and finance departments at head office to facilitate and smoothen consistnet running of the program.
• Work closely and provide technical support to the cashier
• Review and check monthly staffs payroll before the payment is effected
• Check and review the external work done before any payment is effective

Transport and logistics Responsibilities

• Understand and adhere to the rules and regulations of (Transport, procurement and warehouses policy) laid down by concern worldwide –Ethiopia.
• If these regulations are not clear bring it to attention of your line manager
• Make sure offices vehicles are served periodically as per Concern and manufacturers maintenance guideline and ensure all repair and maintenances are as per concern-Ethiopia vehicles maintenance guideline
• check and review office vehicles repair and spare part bills and make sure the invoices are accordance with agreement before payment is effect
• Collect daily and weekly transport plan from the users and organize the transport in cost effective way
• Monitor office and rented vehicles daily movements and ensure that resources are effectively used for concern interest only
• collect monthly log sheet for office and rented vehicles and evaluate each vehicles fuel consumption
• Produce monthly transport report with all formations like :maintenance cost, fuel consumptions, availability, utilization, accident/incident and needed satisfaction
• In case of accidents follow up necessary procedures (insurance company, traffic police, lawyer, reporting, visiting scene, etc
• Make sure all the procurements process are as per concern worldwide-Ethiopia and donors procurements guideline
• Make sure all purchase files are maintained as per concerns world wide –Ethiopia finance, procurement and store guideline
• Update regularly SRTS( supplies, request tracking sheet) and liaised  with HO logistics unit for programs SR progress
• Maintain good stock records systems and make sure all relevant information are shown on th stock and bin cards as per Concern and donors guideline
• Produces monthly consolidate stock report and check/inventory process is undertaken at all time in accordance with Concern worldwide Ethiopia inventory guidelines
• Make sure fixed assets in all offices are updated and tagged as per Concern –Ethiopia and donors asset management guideline
• Make sure all agreements like; vehicles maintenance, spare part and office rent are timely renewed
•  Monitor log books and vehicles charge out sheet of drivers on a weekly basis ensuring that they are filled in properly fuel usage, KM analysis 

HR  and  admin responsibilities

• Maintaine and update personnel files of all staffs at the project, including all documentation as required in line with concern HR, Manual guidelines. Manage and record staffs annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves such as compensatory time Offs, sick leaves as per concern’s HR manual
• Manage and address all staffs personal issues following the concern HR manual guidelines
• Prepare  time sheet on monthly basest
• Provide the necessary materials and equipment to the project staffs for their day to day activities
• Receive, screen, log and route program-related correspondences and maintain an affective follow up system
• Monitor and follow -up on the performances(PDR) off all staffs working in the sub offices
• Maintain high standard of health and safety within working environment
• Maintain good working relationships in the work places
• Prepare and submit HR report
• Perform other duties assigned by line manager

Additional Duties

Perform other duties assigned by the line manager for the accomplishment of program objectives.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Program is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity

Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respectDemonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 
•  Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities. 

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
•  Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Person specification:

• BA degree or college diploma in accounting, management and related field of studies 
• 3 years of relevant work experience for Degree holders 
•  5 years relevant work experience for Diploma. 
•  NGO experience is a plus. Skills Required
• Plus basic computer knowledge (word, excel)
• Basic English spoken and writing. 
•  Good communication and interpersonal skills.

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
•  26 weeks maternity leave, 18weeks(unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy through Ethiojobs.net or apply in person in Concern Ethiopia, Human Resource Department Mekelle Coordination Office 

Please note that no need to submit your supporting documents at this stage:   

Only short listed candidates will be contacted

Woreda Team Leader

Job Description

Employment Type: Definite period

Job Purpose:

The key focus of the Woreda Team leader is to manage and oversee the overall Concern Worldwide programs operations (including planning, implementation, monitoring and evaluation and reporting) in their respective Woredas. The job holder is responsible to ensure well organized and efficient utilization of the organization resources (human, financial and logistics) meeting the projects and organizational goal and objectives. He or she is representing Concern in Woreda level partners’ coordination platforms and sometimes (based on Mekelle office delegation) at zonal level coordination forums and maintain good external relationship. The Woreda team leader is expected to ensure good working environment to staff and partners in his or her workplace undertaking participatory, transparent and accountable leadership and support. The Woreda team leader is expected to oversee the day to day human resource, logistics and finance activities in the respective Woreda. He or she is also responsible to liaise with Mekelle office technical people and management for mutual support.

Main duties & Responsibilities

Capacity Building and Technical supervision

• Adhere to the organizational values, policies and procedures (including human resources, finance and logistics),
• Coordinate planning, implementation and monitoring and evaluation of the programs/projects operated in the respective Woredas,
• Provide guidance to staff on any new program initiatives and assist them in the roll-out of new initiatives or corrective actions,
• Provide technical support and advice to teams and ensure quality of the programmes, 
• Coordinate regular data collection, compiling and reporting with closely working with the woreda team, and program and MEAL team in Mekelle,
• Liaise and ensure mutual support with line sectors and Woreda administration for effective joint planning, implementation and M&E Concern activities.
• Conduct field visits and supportive supervision with key stakeholders and develop actionable plan based on the findings;

Monitoring, reporting and learning

• Develop annual, monthly and weekly work plans and ensure their implementation so that project deliverables are implemented according to the approved donor proposals
• Prepare and submit timely and high quality written reports for Concern, external stakeholders and donors. This will include weekly and monthly reports
• Review and provide feedback to draft reports produced by subordinates.
• Document and share feedback from all meetings and disseminating to the Supervisor as appropriate.
• Maintain a database of all projects data in the assigned Woreda. Work with the MEAL team to analyse data and produce report on monthly basis.
• Coordinate the Woreda team to capture and document success stories and case studies across the projects for wider sharing,

Coordination & Liaison

• Represent Concern in different coordination forums in the Woreda in relevant maters,
• Lead internal team meetings,
• Closely and actively works with the Woreda line sectors and other agencies to promote and facilitate good working relationships, collaboration and clear communication.
• Attend external meetings to represent Concern and provide information on the  Concern projects as required

Human Resources

• Directly manage the human resource in collaboration with the Senior Systems assistance in the respective Woreda,
• Set performance objectives for direct reports using the Concern PDR system and carry out performance development reviews. Also paly leadership role and ensure all staff in the Woreda facilitated their PDRs.
• Identify ways of increasing individual staff effectiveness and providing regular feedback on performance.
• Provide technical and managerial support to coach the Woreda team in order to build their capacity to perform their assigned roles and responsibilities,
• Address any HR issues in a timely and appropriate manner,
• Ensure good collaboration and team work sprit among the Woreda teams and  across  Concern.

Gender

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
•  Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountablity

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 
•  Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities. 

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
•  Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Person specification

• Bachelor in Public Health, Health Care (Health officer, Nurse, Nutrition), Project Management, Food Security, Development, Agriculture and related fields. Master’s degree in the above disciplines is a plus. ,
• 5 years of relevant experience with the first degree.
•  3 years of relevant experience plus post graduate degree.
• 1 year supervisory skill •
• NGO experience is a plus.

Skills Required

• Basic managerial skills.
• Technical and report writing skills
• Computer literate.
• Fluent spoken and written English.
• Good communication and interpersonal skill 

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks maternity leave, 18weeks(unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy through Ethiojobs.net or apply in person in Concern Ethiopia, Human Resource Department Mekelle Coordination Office 

Please note that no need to submit your supporting documents at this stage:   

Only short listed candidates will be contacted

MEAL Coordinator

Job Description

Period of employment :- One year with possibility of extension 

Job Purpose:

• In line with the principles of Concern Ethiopia’s rules and regulation; the purpose of the MEAL Coordinator is to support programme teams in the provision of assessment results and other background information in concept note and proposal development.
• Ensure that programmes are designed and implemented adhering to Concern’s policies, programme principles and standards of  program cycle management and M&E guidelines  both in development and emergency programs
• Ensure that commitments to mainstreaming crosscutting issues(Gender/equality/ ,HIV and AIDS , accountability DRR )across both development and emergency programs are realized in all PCM stages
• Strengthen Result Based Management through consistently following  PCM processes of context analysis, design, planning ,  implementing, monitoring and evaluation systems
• Enhance Concern and partners staff capacity through conducting training  on result based planning , monitoring and evaluation , learning and knowledge management  HAP and P4 )
• Oversee the Accountability and learning team to ensure the implementation of the CRM function across the country programme through line management of the CRM/EWEA Officer and related team
• Support the programme teams to ensure high quality programming and learning by supporting the accountability and learning advisor
• Attend to all duties assigned to her or him by line manager and implementation of Compliance Risk Management Plans.

Main duties & Responsibilities:

Programme design and implementation

• Work with the programme teams on all new proposals to facilitate the Theory of Change exercise, identify appropriate indicators, and develop logframes
• Make sure that Concern’s policies, programing principles , Program Cycle Management and M&E guidelines  are followed in program  design & implementation in both in emergency and development programmes  
• Ensure that  crosscutting issues (Equality/gender/, HIV and AIDS, accountability and DRR) are mainstreamed during the design process ensuring Concern’s commitment to these issues and are adhered to at all stages including implementation  for both development and emergency programs
• Ensure that contextual analysis parameters and policy environment considerations are taken into account during design and implementation of  all programmes and projects
• Ensure that inclusive and participatory process is followed for both design and implementation of programmes so that all stakeholders (government, international and local NGOs private sector and more importantly the beneficiaries contribute and  own the programmes
• Ensure all proposals result framework are developed in a way that indicators have clear linkage of activities to intended outputs and outcomes.
• Lead and coordinate the M&E, Information Management and Accountability teams. This includes providing support during surveys and assessments, providing support to staff in the regular and reliable gathering of qualitative and quantitative data including regular, accurate and timely entry of M&E data into a programme database, the development of data collections tools and a relevant Community Response Mechanism (CRM)
• Oversee knowledge sharing across teams, and ensure that monitoring and evaluation results are understood and used to improve programmes. This includes the sharing of data and high quality MEAL reports with programme teams, partner organisations, cluster partners and donors.
• Ensure key messages of the projects are disseminated with visibility materials in coordination with grant unit.
• Ensure that equality, risk and vulnerability, protection and conflict sensitive programming are adequately addressed in the design of project indicators and in the M&E tools and implementation of M&E activities.
• Oversee the implementation and continued review and enhancement of Concern’s accountability and quality initiatives, including an effective complaint response mechanism, ensuring that they are integrated into the programmes
• Ensure that all assessment/evaluation reports meet Concern and DAC criteria, and promote the integration of recommendations and lessons learnt in project planning and future programming.
• Ensure learning reviews are conducted and documented for all projects, appropriate to length, scale and complexity
• Provide strategic guidance to development of contextualised quality indicators to better support tracking of quality and outcome monitoring
• Oversee the implementation and continued review and enhancement of Concern’s accountability and quality initiatives, including an effective complaint response mechanism, ensuring that they are integrated into the programmes
• Ensure that all assessment/evaluation reports meet Concern and DAC criteria, and promote the integration of recommendations and lessons learnt in project planning and future programming.
• Ensure learning reviews are conducted and documented for all projects, appropriate to length, scale and complexity

Monitoring and Evaluation

• Manage field-level data collection activities in line with M&E plans for all projects and programmes
• Manage the implementation of M&E activity plans in coordination with programme and area staff across all projects and programs
• Support Programme and Area Managers to manage programme staff collection of activity- and output-level monitoring data during activity implementation in line with project and programme M&E plans
• Keep the Programme Toolkit for all projects and programmes in country up to date, including populating the Output and Outcome Monitoring Tabs on a regular basis
• Develop and implement training for external enumerators or partner staff that conduct baseline, midterm, and end line surveys (including ethics and safety, sampling and respondent selection, device use, as well as survey contents)
• Field manage external enumerators or partner staff in conducting baseline, midterm, and end line surveys
• Develop monitoring and evaluation systems for partnership and partner’s projects and closely follow up the implementation of the system
• Support programme teams in the analysis and use of M&E data, including for donor reporting
• Assume responsibilities of the M&E Coordinator when they are not in the office

Learning

• Complete Review Snapshots to summarize discussions and application of adaptive and results-based management after every Progress Review and Results-Based Review for projects and programmes
• Support M&E Coordinator to support external evaluators and consultants
• Support M&E Coordinator to promote documentation and sharing of programme impact and learning
• Actively promote sharing of learnings from baselines, end-lines, reviews and evaluations internally and externally.
• Provide input to project learning reviews and donor reports, as required.
• Digital Data Gathering
• Administer the country’s DDG profile
• Complete all new survey and tool requests
• Liaise with the Dublin DDG team on all issues related to device management, survey requests, and administration of the in-country iForm DDG platform
• Act as the organizations data protection officer by managing of the organisations data protection policies.

Capacity Building

• Work with programme management to support field staff and partners to apply lessons learnt, follow up on progress through monitoring and provide on-going support
• Ensure that knowledge of approaches filters down to field staff and partners

Team management

• Ensure team members are aware of core Concern policies and procedures relevant to their work, and with the support of others, carry out regular briefings on these policies, including the Concern Code of Conduct and its associated policies, security management and accountability. 
• Contribute to the implementation of these policies. Monitor and review performance of staff line managed through Concern’s Performance Development Reviews system (PDR’s) and hold staff accountable for meeting the success criteria.
• Ensure staff within the unit have the skills to perform their roles and support professional development to enable a high quality of work and career satisfaction

Other

• Undertake other related duties as may reasonably be assigned by the line manager, senior programme quality coordinator 

Gender Equity 

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Emergency response       

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Personal specification

Essential:

• Master/Bachelor’s degree in monitoring and evaluation and relevant field (related to M&E, development, research, data analytics, etc.) – Master’s degree preferred
• Minimum 5- 8 years of experience in M&E/MEAL(positions where M&E/MEAL is the primary area of responsibility)
• At least some demonstrated experience at a management level
• Experience of remote managing and training staff
• Clear understanding and vision for using data and information to support programme teams in applying adaptive and results-based programme management in line with the concepts of Concern’s approach to Programme Quality
• Clear understanding and experience in managing and directly implementing primary quantitative data collection (surveys, etc.)
• Clear understanding and experience in managing and directly implementing primary qualitative data collection (key informant interviews, focus group discussion, participatory qualitative methods, etc.)
• Demonstrated capacity in quantitative and qualitative data analysis and interpretation
• Clear understanding and experience in managing quality assurance in data collection
• Experience in programme roles is not a suitable substitute for direct M&E/MEAL experience at this level
• Good proficiency in Microsoft Office – significant experience with Word, Excel, PowerPoint, etc.  

Desirable

Desirable:

• Experience of data analytical software including EpiInfo, SPSS highly desirable
• Strong leadership, teamwork, coordination, interpersonal and negotiating skills
• Strong analytical skills, sound judgment and the capacity to think and plan strategically
• Representation, liaison and negotiation skills
• Familiarity with cross-cutting approaches such as HIV mainstreaming, rights-based, gender, equality
• Computer literacy and familiarity with Microsoft Office, including PowerPoint presentations and spreadsheets and budgeting
• Team work: work with other  colleagues in a team manner and contribute to the team so as to achieve the goal 
• Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Communication: Actively communicate with the team 
• Values diversity, sees it as a source of competitive strength

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Interested applicants should apply through www.ethiojobs

Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking. Female applicants highly encouraged.

Women  and disabled people are highly encouraged to apply